Bellerby Parish Council
A meeting of Bellerby Parish Council was held in the Memorial Hall at 7.30pm on Monday 30th July 2007

MINUTES

The meeting was attended by Cllrs Jameson, Hutchinson, Rycroft and Weedon together with the clerk and two members of the public.

1. Apologies for absence

Cllr Wheatley had sent her apologies.

2. Public speaking and question time

There was interest in agenda items 9 and 11.

3. To approve the minutes of the meeting on 25th June 2007

It was resolved that these were a true and accurate record of the meeting.

4. Matters arising from the previous minutes

Cllr Rycroft pointed out that the clerk should have arranged for members of the District Council's Scrutiny Committee to attend a meeting. This will be arranged for a future meeting.

The clerk reported that the accounts for the year ended 31st March 2007 had been signed off by the Internal Auditor and had been sent to Mazars, the external auditor, for their approval.

The clerk reported that she had received an email from the District Council on 20th July 2007 stating that the dog bin on the top green on Moor Road would be relocated to the green near the bus stop within 28 days.

Paul Pearson had repaired some seats around the village. Cllrs expressed thanks at a job well done. The Parish Council is to pay £20.00 of the invoice and the Memorial Hall Committee the rest of the invoice as some of the seats were theirs.

5. Correspondence

Comments were invited on a document entitled "North Yorkshire Minerals and Waste Development Framework Sites Allocations Issues". Cllr Weedon is to have a look at it and comment if he feels it is necessary.

6. Authority to pay

Cllrs Weedon and Hutchinson were added to the bank mandate so that they could sign cheques on the bank account.

Bellerby Memorial Hall £ 20.00 Village seat repairs
Gillian Harrison £ 50.00 Internal auditor's fee
Mac Plant Hire £105.75 Grass cutting

7. Planning matters

An application had been received for "Full Planning Permission for Installation of 3 No. Velux Roof Lights at Highfields Farm". Cllrs had no objection to this proposal.

Full planning permission for an external chimneystack at The Meadows, Moor Road had been GRANTED.

8. Protection of grass verges with kerbing (also to look at the possibility of a heritage grant to pay for this)

As there are various Highways issues in the village, the clerk is to contact Ian Beighton of the Highways department and ask him for a meeting in the village. At this meeting, Mr Beighton will be asked how much he thinks that kerbing would cost per metre so that an application to the Heritage Grant Scheme could be made.

9. Allotment availability

Following queries from some residents regarding allotment availability, the clerk explained that the Parish Council only had one allotment that is let every five years. The allotment will not be available to let again until May 2010. Cllr Jameson is to contact a local landowner who already lets part of his land privately as allotments to see if a little land could be made available to the Parish Council to provide more allotments.

10. The Parish Council's aims for the future

Cllr Hutchinson is to write a short questionnaire to be distributed to all households asking villagers what they would like to see the Parish Council doing in the future.

11. Bellerby village website

Cllr Jameson explained what content may appear on the website once it is up and running. Any contributions to the website would be most welcome, e.g. historical photos, study group information, anything to do with the Memorial Hall. Eric Daniels has paid for the initial two year cost for the domain name. This is www.bellerbyvillage.co.uk There may be a small cost to the Parish Council in the future if more webspace is needed, although it is hoped that small advertisers may offset this cost.

12. Speeding traffic through the village

This will be discussed with Ian Beighton when a meeting is arranged.

13. Communications with the planning department

Cllr Rycroft felt that sometimes when the Parish Council commented on applications, it's views were not taken into account with no explanation. He felt this was especially the case with the 3 storey house recently completed to the north of Moor Road. The clerk was asked if the Parish Council received the planning officer's recommendations for this application. The clerk thought that this had been received and will look it up for the next meeting. If is hasn't been received she will ask for a copy from the planning department.

14. Date of the next meeting

This was set as Monday 10th September 2007 at 7.30pm in the Memorial