Minutes of Bellerby Parish Council meeting held in the
Village Hall on Monday 17th May 2004
Initially 4 members of the public were in attendance with another arriving
later on. A full council was in attendance although the Chairman, Cllr Peter
Welsh, arrived after the start of the meeting at 8.34pm. Therefore the Vice-Chairperson
Cllr Wendy Bannon opened the meeting.
1. Apologies for absence
District Councillor Wendy Morton had forwarded her apologies
to the clerk.
2. Minutes of last meeting dated 8th March 2004 to be agreed
All Cllrs agreed that the minutes were a true and accurate
reflection of the meeting. Cllr Bannon proposed that they be accepted and
Cllr Rycroft seconded the proposal.
3. Election of Officers
Cllr Rycroft proposed that Cllr Welsh should continue as
Chairman, Cllr Bannon seconded the proposal.
Cllr Ball proposed that Cllr Bannon should continue as Vice-Chairperson,
Cllr Wheatley seconded the proposal.
Cllr Ball proposed that Mr Spencer should be retained as
the Parish Council’s internal auditor, Cllr Rycroft seconded the proposal.
Cllr Rycroft proposed that Cllr Wheatley should be appointed
as the Parish Council’s representative on the Memorial Hall Committee, Cllr
Bannon seconded the proposal.
The above posts were unanimously agreed by the Cllrs present.
4. New clerk’s contract to be agreed
Since the last meeting Mrs Sarah Weatherald of Low Thoresby,
Carperby had been appointed as the new clerk. It was agreed that the clerk
would work 12 hours per calendar month at the current Society of Local Council
Clerks and Yorkshire Local Councils Association rate of £7.37 per hour. This
rate of pay to be increased in accordance with guidelines whenever Local Government
pay increases are agreed. It was decided to pay telephone expenses of £3.00
per quarter and that the clerk would purchase books of stamps and claim for
the cost of them when submitting her wages. The new clerk is to be employed
on a three month trial basis, after which time the aforesaid will be reviewed.
8.34pm At this point Cllr Welsh
arrived and took the Chair.
5. Matters arising from previous meeting’s minutes
The problem in the village regarding flooding was raised.
The clerk was asked to write a letter to Mike Woodford of the County Highways
Department and ask for a progress report on the situation. In particular
have the flooding problems been concluded, what is happening to the pipe culvert
under Moor Road (it was supposed to have been cleaned out) and is any work
The clerk was asked to write a letter to Helen Shepherd
of the Rights of Way office at County Hall for a progress report on the footpaths
at Friar Ings, ask who is responsible for the footpaths in the area and whether
stepping stones will be provided.
The new village signs have been delivered and Cllrs made
the decision to site the one on Moor Road near the 30mph sign. The clerk
was asked to contact Paul Pearson and ask him to do the necessary work. It
was noted that the signs had cost more than originally thought at £225.49.
After a discussion Cllrs agreed that a new Parish notice
board was needed and that it should be an all metal construction as it was
felt that this would last longer than a wooden one. The clerk was asked to
contact John Thistlethwaite and ask for plans and a quote for the work for
a double sided notice board. The plans and quote are to be brought to the
next meeting for approval.
Parking at the bus stop end of Moor Road is still a problem
and Cllr Rycroft proposed that the clerk should contact Ian Beighton at NYCC
and request that double yellow lines be painted on the road in the problem
area. All Cllrs had regrets at this course of action, but felt that public
safety was their priority. Cllr Ball seconded the proposal.
6. Financial statement, authority to pay and new bank mandate to sign
The clerk reported that the balance of the Parish Council’s
bank account was £2570.68 as of 22nd April 2004.
The Yorkshire Local Councils Association had written inviting
the Parish Council to become a member. The clerk is to circulate a pamphlet
detailing the benefits of joining the YLCA and a copy of their bi-monthly
newsletter. A decision regarding joining will be made at the next meeting.
Mrs M Scott - £50.00
- final month’s salary
Mr R Spencer - £25.00
- internal audit fee
Mac Plant Hire - £199.75 -
grass cutting fees
Mrs S Weatherald - £19.89 -
reimbursement for stationary
RDC - £5.00
- Best Kept Village competition entry fee (All Cllrs agreed to take
part in this year’s competition)
A new bank mandate was signed in order to allow the new
clerk to liase with the bank. Cllr Ball was also added to the bank account
as a signatory so that he could sign cheques whenever one of the other two
signatories was not available.
7. Accounts for the year ended 31st march 2004 to be agreed
All Cllrs agreed that the accounts were a true and accurate
record of the year’s financial business. Cllr Bannon proposed that the accounts
were accepted and Cllr Wheatley seconded the proposal. The clerk is to now
forward the accounts to the external auditor and display the necessary notice
and statement of accounts on the notice board.
8. Vital Villages update
Cllr Ball reported that at a public meeting on 21st
April 2004, 63 villagers had attended, which was a good turnout. Cllr Ball
then gave a report on the progress of the Vital Village group so far, a copy
of which is to be displayed with the minutes. All Cllrs were given their
Cllrs felt that the housing problem should be kept at the
forefront of Parish Council agendas and also the footpath to Leyburn.
The survey summary will be discussed at the next meeting.
9. Bellerby to Leyburn footpath, best option
Cllr Rycroft had asked for this item to be included on the
agenda and thought that the three options for the new footpath were; a roadside
path, a fenced off path behind the existing roadside wall or to upgrade the
current field footpath with a hard surface. Cllrs felt that the first option
was not advisable as it would be unsafe so close to the road and in wet weather
passing traffic would spray pedestrians. Similarly upgrading the current
field footpath would be a problem for people with pushchairs, lone women may
feel uneasy and access from Moor Road was not considered adequate.
Cllr Rycroft had spoken to pedestrians in the village who
favoured the second option of a fenced off footpath behind the wall. It was
noted that the existing wall may have to be moved in places for access and
that fencing in the field must be stock proof. There were a number of issues
raised such as purchase of land to accommodate the new path, but Cllrs felt
that, whatever problems may lie ahead, there was a need for a safe path and
this matter must be pursued. Cllr Rycroft is to raise this issue at the upcoming
Mouchel Strategic planning meeting regarding Leyburn’s traffic strategy and
find out if this footpath will be included in the new traffic strategy or
whether the Parish Council will have to deal with the matter via Vital Villages.
Cllr Rycroft is to report back to the next meeting.
10. Signs requested near the old shop informing of children playing nearby
Cllr Bannon had asked for this item to be included on the
agenda, as a village resident had voiced their concern over the safety of
children playing at the end of Moor Road. The previous clerk reported that
she had spoken to Mike Woodford of Highways who informed her that the Parish
Council could place a sign on the village green, but that permission would
have to be sought to place a sign adjacent to the highway. Cllrs felt that
a sign on the village green wouldn’t be appropriate, as drivers needed warning
before reaching the village green near the bus shelter. Cllrs felt that traffic
calming measures already on order and the proposed double yellow lines would
help with the parking problem that, in turn, should make the area safer.
The clerk was asked to contact Mr Woodford and request an extra SLOW sign
be painted on the road wherever he thought it would be appropriate. Cllr
Bannon is also to contact the resident who originally voiced the concern as
to their views on the matter of signage.
A letter had been received from Mr J Storr regarding confusion
about access to “The Old Vicarage” and “Daisy Lodge”. A letter is to be sent
to Mr Storr offering any support that the Parish Council can give him and
to ask him to contact the Parish Council if any further help is needed.
12. Planning matters
Mr and Mrs Mullard had been granted full planning permission
for erection of a two storey extension to Rustic Cottage in Moor Road.
Mr and Mrs Weatherill had received full (retrospective)
planning permission for conversion of agricultural barn and extension to form
dwelling at OS field no 4562.
An application had been received for Variation of planning
permission reference 1/64/102-/FULL by deleting condition No. 3 to permit
occupation of dwelling as a self-contained unit of accommodation at Stores
Cottage. Cllrs felt their original concerns over parking remained the same
and Cllr Rycroft proposed that a letter to this effect be sent to the Planning
Department. Cllr Bannon seconded this proposal. The applicant spoke at the
meeting and said that the parking would remain the same whether a self-contained
unit or not.
13. Date of the next meeting
This was set as 19th July 2004 at 8pm in the
THE CHAIRMAN THEN THANKED EVERYONE FOR ATTENDING AND
CLOSED THE MEETING AT 10.15PM